Counting Text Columns like Employee Names in Excel

Excel is great and summing things up. And then count the number of rows easily. You can watch the step by step video on how to use simple functions in Excel.

In fact, most versions of Excel can even show the SUM, COUNT of a block of cells, in the bottom status bar automatically.

However, there is an issue, if you want to count number of employees, or number of departments, or number of students…

Text values, by default can not be summed by the SUM function, and can not be COUNTED by the Count function in Excel

That’s because Excel is good at adding and counting numbers, and not Text. If you try, you’ll get a ZERO.

Fortunately, the workaround is pretty simple, straight forward and easy to use in Microsoft Excel. And it counts text values with ease.

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Instead of COUNT, use the COUNTA function.

So to count the number of employees, you need to say =COUNTA(A5:A15).

And this nifty function will count the number of employees promptly. COUNTA is to count Alphanumeric values – text, strings… or even numbers.

Try it out, and let me know if this helps you… 🙂

You may find these resources useful:

Cheers,
Vinai Prakash
Founder of ExcelChamp.Net

 P.S. – Are you an Expert in Excel 2010? Try solving this – find a way to find duplicates in Excel 2010 quickly. And post your solution. We are looking for simple and innovative ways to do so…

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