Display the File Name & File Path in Excel (PC & Mac)

Many a times, it is good to Display the location of the file in Excel.

Not just the file name, but the entire path of the file. It is a good reference to make sure you are working on the correct file, and is also good if you print out the Excel. With this option, the file path always gets printed on paper..

How to Write a Formula that will Display the File Path in Excel, automatically. 

One  useful formula that can assist us is the CELL formula. I bet you didn’t know about this in-built Excel Function…

The CELL function can help us to display the address, color, format, type or width of any cell.

The CELL Function takes a maximum of 2 arguments, and only the first one is mandatory.

=CELL(info_type, [reference])

So, if you write =CELL(“filename”) in any cell, you will get the Full Path name of this Excel file, along with the Sheet Name.

For example, I got the filename displayed as below:

D:\[email-blasting-migration.xlsx]Sheet1

According to the Excel Help, the CELL function  has the following arguments:

  • info_type Required. A text value that specifies what type of cell information you want to return. The following list shows some of the possible values of the info_type argument and the corresponding results.
    info_type Returns
    “address” Reference of the first cell in reference, as text.
    “col” Column number of the cell in reference.
    “color” The value 1 if the cell is formatted in color for negative values; otherwise returns 0 (zero).
    “contents” Value of the upper-left cell in reference; not a formula.
    “filename” Filename (including full path) of the file that contains reference, as text. Returns empty text (“”) if the worksheet that contains reference has not yet been saved.
    “format” Text value corresponding to the number format of the cell. The text values for the various formats are shown in the following table. Returns “-” at the end of the text value if the cell is formatted in color for negative values. Returns “()” at the end of the text value if the cell is formatted with parentheses for positive or all values.

Display only the File Name, without the Sheet Name

To only print the File name, you can use this long formula:

=MID(CELL("filename"),SEARCH("[",CELL("filename"))+1, SEARCH("]",CELL("filename"))-SEARCH("[",CELL("filename"))-1)

Keep in mind that the file should be saved somewhere. If you just open a new workbook, and try these formulas, you will get a #VALUE ERROR.  This error will disappear automatically once the file is saved, and the error will be replaced with the correct full file path name, and file name.

This formula to display the filename in Excel also works on the Mac. Any Excel for Mac version, including Excel X for Mac, to Excel 2004, 2008, 2011 for Mac also work fine in displaying the filename.

For example, for a file on Mac with the path HD:Users:local:Desktop, the formula returns
HD:Users:local:Desktop:(filename)Sheet1

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Displaying the FilePath only

While writing macros in Excel, you may need the file’s path only, to pick up other files, or for any other reason. Just use this to get only the file’s path in Excel

=LEFT(CELL(“filename”,A1),FIND(“[“,CELL(“filename”,A1),1)-1)

In this formula, we remove the Sheet Name, which starts with the [ character.

Displaying File name, File path in Excel Worksheet Header or Footer

If you wish to display the file name and/or file path in the Excel sheet’s header or footer, then it is extremely simple. Simply go to the Ribbon. Choose Insert > Header & Footer

Excel File Name, File Path

All you need to do is the click on the File Path, File Name icons.

ALternatively, if you want to type it yourself, simply type the following in the header or the footer in Excel:

&[Path]&[File]

Use &[Path] for only the File Path, and &[File] for only the File’s name.

Hope it helps you in your life with Excel.

Do let me know if you need any other functions in Excel, or if you are facing a problem in Excel. We can help you to solve everyday issues in Excel easily at ExcelChamp.Net.

And subscribe to the Excel Tips Newsletter for more such tips to improve productivity in Excel.

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Cheers,
Vinai Prakash

Vinai is the founder and principal trainer for Microsoft Excel Tips and Techniques seminars all over the world. To book Vinai to conduct an Excel training at your office for your company, do email to vinai@excelchamp.net.

How to Find Duplicates in Excel Quickly

With hundreds of rows in today’s spreadsheets, it is virtually impossible for anyone to spot a duplicate value, or duplicate row in Excel.

With Microsoft Excel 2007, and further enhancements in Excel 2010 and Excel 2013, it is now extremely easy to spot duplicates, and there are multiple ways to find them, or eliminate them.

1. Spot a duplicate value, and get it to change its color automatically

In this simple method, we make use of Conditional Formatting, available on the Home Tab.

  • Simply select the data range where you want to spot any duplicate values, and then click on Conditional Formatting.A drop down menu of choices appears. Select the first choice – Highlight Cell Rules. Then select the Last option -Duplicate Values.The short cut key combination is Alt +H L H D.highlight_cells_duplicate_valueSelect your favorite color to highlight the duplicate values.

    duplicate_values_popup

    Both the duplicate values are now highlighted.

    finding duplicate values in Microsoft Excel

There you are. A quick and nifty way to find the duplicate values in any column, quickly.

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We will talk about another nifty way to eliminate duplicates, once for all, in the next article.

You may find these resources useful:

Cheers,
Vinai Prakash

Vinai is passionate about maximizing Excel to improve everyday productivity. He conducts Excel workshops in Singapore, Australia, Middle East. If you would like to engage him to train your staff in maximising Excel, do contact us.

Are you facing any problem in using Excel? Any Question?

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View All Formulas in Excel with a Single Click

When someone sends you an Excel file, you may want to find out where the formulas are, and where are the values.

But with everything showing as a number, it is difficult… and you need to move from cell to cell, to find out if it is indeed a number, or a calculation based on a formula.

Fortunately, there is a simple way to find out where the formulas are, and see them all, at a glance.

Simply press the Control Key and hold it. Then press the ` symbol. On most keyboards, it is just above the Tab Key on the Left of the keyboard.

Tilde Key to View Formulas in Excel

This is a toggle shortcut. Each time you press the keystroke., it will turn itself on or off. So press CTRL + ` and you will see all the formulas, press the same keystroke one more time, and you are back to the values.

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Give it a try… it is really fun, and cool too!

You may find these resources useful:

Cheers,
Vinai Prakash – Providing you simple tips and tricks in Excel

Are you facing any problem in using Excel? Any Question?

You have come to the right place. Tell us your needs. We’ll be glad to help you!

Counting Text Columns like Employee Names in Excel

Excel is great and summing things up. And then count the number of rows easily. You can watch the step by step video on how to use simple functions in Excel.

In fact, most versions of Excel can even show the SUM, COUNT of a block of cells, in the bottom status bar automatically.

However, there is an issue, if you want to count number of employees, or number of departments, or number of students…

Text values, by default can not be summed by the SUM function, and can not be COUNTED by the Count function in Excel

That’s because Excel is good at adding and counting numbers, and not Text. If you try, you’ll get a ZERO.

=COUNT(Employee_Names) will result in a ZERO answer.

Fortunately, the workaround is pretty simple, straight forward and easy to use in Microsoft Excel. And it counts text values with ease.

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Instead of using the COUNT function, you can use the COUNTA function of Excel. COUNTA is to count Textual data.

So if you have characters, alphabets and number combinations (like employee numbers),  you can count such text items using the COUNTA function of Excel.

This COUNTA Function works in all the versions of Excel – from Excel 2007, Excel 2010, Excel 2013, Excel 2016, Excel 2019, and even Microsoft Office Excel 365 (the cloud version.)

So to count the number of employees, you only need to say =COUNTA(A5:A15).

And this nifty function will count the number of employees promptly. COUNTA is to count Alphanumeric values – text, strings… or even numbers.

Try it out, and let me know if this helps you… 🙂

You may find these resources useful:

Cheers,
Vinai Prakash
Founder of ExcelChamp.Net

 P.S. – Are you an Expert in using Excel ? Try solving this – find a way to find duplicates in Excel 2010 quickly. And post your solution. We are looking for simple and innovative ways to do so…

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Adding Line Breaks in a CSV File

A CSV file is a Comma Separated Values file. And it can be opened very easily in Microsoft Excel.

Most people use data files coming from main frame computers, or other external applications, and export the data in the CSV format, as it is easy to create, access and use. The other alternative is to create a Excel file (ending with .xls or .xlsx extension), but it is quite difficult to achieve in most legacy applications.

Thus, the CSV format has come to stick, and is one of the most popular methods to transfer data from one application to another.

Microsoft Excel has the capability to read and create CSV files easily.

In Excel, you can write text in a any worksheet cell, and it can span into many lines. Sometimes, if you have a long comment, you can split it into different row lines also.

a long comment in excel, keyed in multiple lines, but in the same single cell

 

 

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How do you create a CSV file, which contains a long line, split into multiple rows?

Simply use  Quotation marks to enclose the data which spills into multiple lines. see below:

Department, Status
Manufacturing,“No new issues.
Previous issues need to
be addressed”
Sales, “No issues”.

Once you load such a file into Excel, it will automatically show the complete data, in a single cell.

That’s it… it is such a simple and neat trick.. and helped me numerous times..

Additional Resources:

Enjoy,

Vinai Prakash

Are you facing any problem in using Excel? Any Question?

You have come to the right place. Tell us your needs. We’ll be glad to help you!

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